Privacy Policy

System Soft Technologies ("System Soft," "we," "us," or "our") is an enterprise technology and talent services company operating across the United States and globally. We provide staffing solutions, application development, data and AI services, cybersecurity assessments, cloud and DevOps services, and managed IT operations to clients in healthcare, financial services, manufacturing, and beyond.

This Privacy Policy explains how we collect, use, disclose, and protect personal information when you visit sstech.us, contact us, apply for a position, engage our services, or communicate with us — including via SMS/text messaging.

Information You Provide Directly

We collect personal information when you interact with us through our website, application forms, or direct communications. This includes:

• Full name, job title, and company name
• Email address, phone number, and mailing address
• Resume, work history, skills, and professional qualifications
• Communication preferences, including SMS opt-in consent
• Messages and inquiries submitted through our contact forms
• Event registrations and downloaded resource requests (case studies, whitepapers)

Information Collected Automatically

When you visit sstech.us, we automatically collect technical data through cookies and analytics tools:

• IP address and approximate geographic location
• Browser type, version, and operating system
• Pages viewed, links clicked, and time spent on our site
• Referring URLs and search terms that brought you to our site
• Device and session identifiers

Information from Third Parties

• Professional networking platforms (e.g., LinkedIn) when you apply or express interest
• Business partners, referral sources, and staffing platforms
• Publicly available professional directories and databases
• Analytics and marketing service providers

We use personal information collected for the following purposes:

• Respond to inquiries and provide requested services or staffing support
• Evaluate staffing candidates and match talent to client engagements
• Communicate about our services, industry insights, and company updates
• Send transactional and marketing messages, including via SMS where you have opted in
• Process job applications and manage the full recruiting lifecycle
• Improve website performance, user experience, and content relevance
• Conduct analytics, reporting, and business development activities
• Comply with legal obligations and enforce our contractual rights
• Detect and prevent fraud, unauthorized access, or security incidents

System Soft Technologies may collect your mobile phone number when you submit your contact information or resume through our website, job applications, or online forms. This section explains how we handle that information and your privacy controls.

Use of Your Mobile Number

Your phone number will only be used to send SMS messages related to:

• Job opportunities matched to your profile
• Application status updates
• Interview scheduling and confirmations
• Direct recruiter communication

SMS communications may be managed through internal systems such as Microsoft Teams. We will never use your mobile number for purposes outside of recruitment-related communication without your separate consent.

Information Sharing

Data Security

We take reasonable administrative, technical, and physical measures to protect your mobile number and SMS data from unauthorized access, disclosure, or misuse. Access to SMS data is restricted to authorized personnel only.

Opt-Out

You may opt out of SMS messages at any time by replying STOP to any message. After opting out, you will no longer receive SMS messages from us. To re-subscribe, you must provide fresh consent.

Support

For assistance, reply HELP to any SMS or contact us through our website.

Opt-Out & Help Commands

Program Description

System Soft Technologies' SMS program is used exclusively for recruitment-related communications, including job opportunity alerts, application updates, interview scheduling, and direct recruiter outreach. This is not a marketing or promotional SMS program.

Message Frequency

Message frequency may vary depending on your application status and ongoing communication with our recruiters. You may receive multiple messages per week during active recruitment periods.

Charges & Carrier Fees

Message and data rates may apply according to your mobile carrier's plan. System Soft Technologies is not responsible for any charges imposed by your carrier for sending or receiving SMS messages.

Supported Carriers

Our SMS service is available on all major U.S. carriers. Carrier support and message delivery may vary. We are not liable for delays or failures in message delivery caused by carrier issues or network conditions.

Modifications

System Soft Technologies reserves the right to modify or discontinue its SMS program at any time with reasonable notice. Continued participation after any changes constitutes your agreement to the updated terms.

Contact

For questions about these SMS Terms & Conditions, contact us at privacy@sstech.us or call 703-870-7871.

Our website uses cookies, web beacons, and similar tracking technologies to enhance your experience and collect usage data:

• Essential cookies — required for the website to function properly
• Analytics cookies — help us understand how visitors interact with our site (e.g., Google Analytics)
• Marketing cookies — used to deliver relevant content and measure campaign effectiveness

You may control cookie preferences through your browser settings. Disabling certain cookies may affect website functionality. We honor Do Not Track signals where technically feasible.

We do not sell your personal information. We may share your data only in these limited circumstances:

• With client organizations for staffing and talent placement purposes, where you have been presented as a candidate
• With trusted service providers (IT infrastructure, CRM, email delivery, analytics) under binding confidentiality and data processing agreements
• With legal or regulatory authorities when required by applicable law or valid legal process
• In connection with a merger, acquisition, or business sale, where personal information may transfer as part of the transaction
• With your explicit consent for any other purpose not described in this Policy

We retain personal information for as long as necessary to fulfill the purposes in this Policy:

• Active candidate records — retained for the duration of the recruiting relationship and a reasonable period thereafter
• Client and business contact data — retained for the duration of the business relationship and applicable legal retention periods
• Website analytics data — typically retained for 26 months or as configured in our analytics tools
• SMS opt-in records — retained for a minimum of four (4) years to demonstrate consent compliance

When personal information is no longer required, we securely delete or anonymize it in accordance with our data retention schedule.

System Soft Technologies holds industry-recognized certifications and implements administrative, technical, and physical safeguards to protect your personal information, including:

• Encryption of data in transit using TLS/SSL protocols
• Access controls and role-based permissions for internal systems
• Regular security assessments and vulnerability testing
• Employee training on data privacy and information security practices

Despite our efforts, no method of electronic transmission or storage is completely secure. If you believe your information has been compromised, contact us immediately at privacy@sstech.us.

Depending on your location and applicable law, you may have the following rights regarding your personal information:

To exercise any of these rights, contact us using the information in Section 13. We will respond to verified requests within the timeframe required by applicable law.

If you are a California resident, you have additional rights under the California Consumer Privacy Act (CCPA) as amended by the California Privacy Rights Act (CPRA):

• The right to know what personal information we collect, use, disclose, or sell
• The right to delete personal information we have collected from you
• The right to correct inaccurate personal information
• The right to opt out of the sale or sharing of personal information — we do not sell personal information
• The right to non-discrimination for exercising your privacy rights

California residents may submit requests by emailing privacy@sstech.us or calling our Reston office at 703-870-7871.

Our website and services are directed to business professionals and are not intended for individuals under the age of 16. We do not knowingly collect personal information from children under 16. If we learn that we have inadvertently done so, we will promptly delete it. If you believe a minor has provided us with personal information, please contact privacy@sstech.us.

Our website may contain links to third-party websites, partner platforms (including our technology partners like Microsoft, Palantir, Cohere, and Databricks), and external resources. This Privacy Policy does not apply to those websites, and we are not responsible for their privacy practices. We encourage you to review the privacy policies of any third-party sites you visit.

For privacy questions, requests, or concerns, please reach out to us directly. Our team reviews every inquiry and routes it to the appropriate person.

We may update this Privacy Policy from time to time to reflect changes in our practices, legal requirements, or business operations. When we make material changes, we will update the Effective Date at the top of this page and, where required by law, notify you by email or prominent notice on our website.

Your continued use of our website or services after any update constitutes your acceptance of the revised Policy. We encourage you to review this page periodically.